Fax Cover Sheet
Regardless of the popularity of email nowadays, fax technology is still being used in many organizations from the non-profit organizations to the big enterprises. Fax provides a mean of instant and credible transmission of legal time-sensitive document between organizations.
What is a fax cover sheet?
A fax cover sheet is a sheet that you fax to your business partner before you send the actual fax message. You use a fax cover sheet to provide your business partner with your contact information.
Most fax cover sheets are simple and straightforward. However, depending on the situation, some fax cover sheets may feature unique design elements or have additional information.
Should you include a fax cover sheet?
It is a best practice to include a fax cover sheet with a fax message to provide immediate identification. A fax cover sheet ensures that the fax is received by the correct recipient and provides the recipient with your identification.
In addition, fax cover sheets help the recipient distinguish one fax from the other. The fax cover sheets also allow you to give the recipient additional information about what is being sent.
Though the a fax cover sheet is optional, sending a fax without a cover sheet is like sending a mail without an envelope.
Important information on a cover sheet
The basic information that appears on a fax cover sheet is the contact and identification of the sender and recipient. Typically, a fax cover sheet has a section that specifies the reason why the fax is being sent.
The common elements of a cover sheet are the date and total pages. The number of pages ensures that the fax has been sent fully and protect against an incomplete transmission. For example, a cover sheet may state, “3 pages including cover sheet”. This alerts your business partner that the transmission should contain 3 pages. If any page is missing, your business partner can inform you the incomplete document.Additional Details
A fax cover sheet may contain additional information such as security and privacy disclosures. Financial institutions and legal offices are the examples of organizations that might have a privacy statement on the cover sheet. It raises the responsibility of the recipient to safeguard confidential documents.
How to make a fax cover sheet
If you want to include a cover sheet before your fax message, it’s quite simple to create one. However, if you want to have a cover sheet with a professional design that is different from the ordinal one, it will take you time and in some cases money to have very good one.
The good news is that you don’t have to create the fax cover sheets from scratch or buy them online. You can choose from many templates and download the one that best suit your needs.
All of the fax cover sheets on our website are editable therefore you can add your company’s logo and other information that you may want to send to your business partners.
The cover sheets are in the popular file formats such as Microsoft Word, Publisher, Open Office and Google Docs, etc., therefore, the templates are pretty simple to use.
Download fax cover sheets
Start browsing the fax cover sheets below and download the one that meets your requirements. You will see a download link on the detailed page of each template.